GWYOA Rehearsal Practice Test

Monday, August 10, 2020, 6:00 - 7:00 pm

Dear Parents and Board Members,

We would greatly appreciate your help with our test of an in-person rehearsal at the Ridgeway Alliance Church Gymnasium. Located at: 465 Ridgeway, White Plains, NY 10605 (click for Google Map). The gymnasium is around the back of the building with its own parking lot and separate entrance.

The rehearsal space is a full sized gymnasium: 106' x 62' (regulation size basketball court: 94' x 50'), which will provide ample room for a six feet apart safe distancing setup. It has recently been upgraded to a hospital level air filtration system.

In addition to in-person musicians, we will also need musicians to join the rehearsal via Zoom.


Parent Volunteers and Board Member arrival 5:00 pm

In-Person Musicians arrival 5:45 pm

In-Person Musicians to bring: music stands, armless chairs, rock stops (cello/bass)

Zoom Musicians join at 5:55 pm

Zoom Musicians please sign up here by emailing: david.wentworth@gwyoa.org Please provide your First and Last Name, Instrument, Orchestra you are in, and your Zoom email address.

ALL ATTENDEES WILL BE REQUIRED TO WEAR A MASK AND ADHERE TO 6' SOCIAL DISTANCING RULES AT ALL TIMES, FOR THE DURATION OF THE EVENT, YOU MAY ONLY REMOVE YOUR MASK ONCE YOU ARE SAFELY BACK IN YOUR VEHICLE. A COVID-19 QUESTIONNAIRE AND TEMPERATURE CHECKS WILL ALSO BE REQUIRED BEFORE ENTRY INTO THE GYMNASIUM. HAND SANITIZER WILL BE AVAILABLE. NO FOOD OR DRINKS WILL BE ALLOWED INSIDE THE GYMNASIUM. THANK YOU!

Arrival and Departure Procedure:

All Musicians will bring their own chair (marked with their name), instrument, music stand, and rock stops for bass and cello musicians. In order to save us a lot of time, we would greatly appreciate musicians arriving with their instruments carefully tuned beforehand, to a tuner set for A=440

ALL ATTENDEES WILL BE REQUIRED TO WEAR A MASK AND ADHERE TO 6' SOCIAL DISTANCING RULES AT ALL TIMES, FOR THE DURATION OF THE EVENT, YOU MAY ONLY REMOVE YOUR MASK ONCE YOU ARE SAFELY BACK IN YOUR VEHICLE. A COVID-19 QUESTIONNAIRE AND TEMPERATURE CHECKS WILL ALSO BE REQUIRED BEFORE ENTRY INTO THE GYMNASIUM. HAND SANITIZER AND DISINFECTANT WIPES WILL BE AVAILABLE. NO FOOD OR DRINKS WILL BE ALLOWED INSIDE THE GYMNASIUM.

In order to maintain appropriate distancing, foot traffic will be one way by the gym. The entrance into the gym will be marked "Door A: Entrance only" (this is the door closest to the stairs). To exit the gym, please tell your child to use the far door marked "Door B: Exit only".

Lower parking lot will be closed to traffic.

ARRIVAL at 5:45 pm – Check in at the Upper Parking Lot

After pulling into the church parking lot from Ridgeway Road, drive to the far end of the parking lot to park your car. Please do not pull into the lower lot next to the gym. Cones mark off the arrival and check-in area.

Please have your child line up within the arrival area to be screened. Their temperature will be taken with an infrared thermometer and a list of questions will be asked by our volunteers. Hand sanitizer will be available.

Once screening is successfully completed, you may accompany your child down the stairs if they need help carrying all of their belongings in one trip into the gym. In this case, please leave their chair against the exterior wall of the gym by Door B (exit) and they will come back for it, and re-enter through Door A.

Once inside the gym, a volunteer will escort them to their assigned place where they can set up and wait for the rehearsal to begin.

Parents - If you are NOT planning to stay for the duration of the rehearsal, please tell your child what time you will be returning to pick them up, NO LATER THAN 6:50 pm.

DISMISSAL and DEPARTURE at 6:45 pm - Lower Parking Lot

When you arrive to pick up your child, please park in the same upper parking lot.

Walk down to the lower parking lot and check in with the volunteer at the desk. As musicians are packed up and ready to go, they will wait outside in the dismissal area in the lower lot, next to the gym.

Again, if your child cannot manage to carry all their belongings in one trip, they will be asked to bring out their chair first and leave it against the wall, then go back into the gym for their instrument and stand.

Additional volunteers will be in the arrival/dismissal area to remind them to socialy distance. They are welcome to use the hand sanitizer before they leave.

Rehearsal Space Requirements:

Air filtration system

Reliable WiFi

Armless Folding Chairs:

$9.74 HERCULES Series 650 lb. Capacity Premium Grey Plastic Folding Chair

Home Depot, various

$34.99 Target, Riverstone Furniture Collection Vinyl Folding Chair Black

Checklist:

Gym set up layout, Tape measures, Painters tape, cones, floor dots - David

All attendees contact info - David

Zoom Musicians contact info - David will set up Zoom meeting and email participants music pdf's and meeting link

Conductor's music sheets - music PDF's will be posted here and email sent with link and Zoom meeting info

Tuning device - Bernie

Microphone for conductor - Amy said that she has a mic and amp. The mic has a cord. Grace can purchase mic covers stand

Laptop, tablet, or phone and stand for Zoom attendees - Zoom meeting link to be sent Monday

Covid restrictions poster, easel (at WCC, will use chair) - David

Hand washing Instructions for bathrooms - check to see if already there

Waiver - Paul

Infrared thermometers, hand sanitizer, disposable gloves, surgical and KN95 masks - Grace

Disinfectant wipes and cleaning supplies - do we need to disinfectant common areas, bathrooms, etc. before and after? Hire a pro? Church custodian?

Music Sheets:

Violin (please print all 7 pages and bring Monday - Violin I & II)

Viola (please print all 5 pages and bring Monday)

Cello (please print all 5 pages and bring Monday)

Bass (please print all 5 pages and bring Monday)

Board Members and Parents Volunteers:

Bernard Klinger, ES conductor

Jacqueline Stern, JS conductor

Kathleen Feldman, YS conductor

Meg Bond, GWYOA chairperson

Grace Baccay, GWYOA vice-chairperson

Iris Wong, ES liaison

Elena Inoue, ES liaison

Paula Bercun, JS liaison

Laura Chmielewski, JS liaison

Kristine Fenton, YS liaison

Cricket Powell, YS liaison

Paul Pak

David Wentworth

Rachel Mabey LaBelle

In-Person Musicians:

Palmer Wentworth, violin, JS

Maria Eberhardt, violin, JS needs to depart 6:40 pm

Olivia Bercun, violin JS

Katie Hung, violin, ES

Kyle Hung, violin, ES

Aime Castillo, cello, ES

Mona Frank, violin, ES

Miranda Cabrera, violin

Shawn Lin, violin, ES

Ollie Baccay, violin, JS

Nat Baccay, violin, JS

Alex Powell, violin, YS

Jordan Pak, viola, JS

Alex Pak, violin, YS

Lionel Yu, viola, JS

Miyako Cornelius, violin, YS

Jason Ling, bass, JS

Phoebe La Belle, cello, JS

Scarlett Hartzman, cello, JS

Amir Thalappillil, violin, JS

Jake Siegel, bass, JS

Ava Wu, violin, JS

Trisha Iyer, cello, JS

Zoom Musicians:

Luke Inoue, cello, YS

Spencer Goh, cello, JS

Giselle Goh, violin, JS

Michael Wu, cello, ES