Westchester Elementary Strings Orchestra

2019-2020 Information

Rehearsal Times and Location

Rehearsals are on Monday evenings. Rehearsals and the Winter Concert are held at Westchester Community Colleges Academic Arts Building near Parking lot #4.

(see http://www.gwyoa.org/contact for map).

Time: 6:45 PM - 8:20 PM, on the Ground Floor, room 116.

Please arrive by 6:30 PM for time to unpack and tune instruments.

What to bring to EVERY rehearsal:

- filled water bottle (no sugary drinks), no GUM

- music stand

- music folder (supplied) containing ALL the music

- sharpened pencil

- cello and bass ROCK STOPS

Inclement Weather Policy

GWYOA follows the Westchester Community College decisions for bad weather closures. Please check the WCC website (http://www.sunywcc.edu), call the WCC Information number at 914-606-6900, or contact your conductor or parent liaison when in doubt. Should a rehearsal be cancelled for weather, we will notify you by email.

Our primary communication with members during the season will be through email. Please make sure you have registered under your primary email address and check to make sure email communication from gwyoa.org and Active Network are not being directed to your Junk or Spam folder. Click for Active Online Account portal

Congratulations! Welcome to the 2019-2020 season of the GWYOA.

You will be redirected to Active Network to register, pay tuition and create an online account. The online account will allow you to receive GWYOA emails and keep your personal information up to date. We are terribly sorry for the inconvenience, we are utilizing a new registration and management system this season, thus you will need to enter information that you had previously provided us. Thank you for your understanding!

In order to hold your seat in the orchestra, you will need to complete registration, including paying tuition, and sign the Musicians' Contract by August 1, 2019. Wait Listed musicians will be offered your seat after the deadline.

If you have multiple children in the GWYOA, please register all of them at the same time to receive the tuition Sibling Discount (see below).

PLEASE NOTE: During check out you will be offered: "PROTECT YOUR REGISTRATION FEES" – please skip, as any refunds will be offered directly through the GWYOA (see Refund Policy below). Upon completion of check out, click "No Thanks" button for "ActiveAdvantage" offer.


Full tuition for the 2019-2020 Elementary Strings season is $515. A tuition installment option is now available: $250 deposit with the balance split equally between (2) installments due September 1st and October 1st. Families with multiple children in the GWYOA are entitled to a 10% tuition reduction off of each child's tuition (Sibling Discount), please make sure this is applied before checking out.

[PLEASE NOTE: the new system is not discounting the first child registered, please complete registration for all musicians, (youngest child first), then email our treasurer for a refund check. Please include information on musician's name and orchestra that DID NOT RECEIVE THE DISCOUNT.]

Refund policy: 100% refund before the 1st rehearsal (minus $50 processing fee); 75% refund after 1st rehearsal (minus $50 processing fee); 50% after 2nd rehearsal (minus $50 processing fee); 25% after 3rd rehearsal (minus $50 processing fee); no refund after 4th rehearsal.

If you experience any difficulties registering or have a question, please contact us at: info@gwyoa.org

Concerts and Sectional Rehearsals Information

Elementary Strings Fall Tour - Thursday, December 12, 2019 (Snow date: Friday, December 13). The multiple venue, daylong tours offer students the opportunity to polish their performances for upcoming concerts. Bus to / from WCC is provided. Board bus: 8:00 AM to 4:00 PM.

Click here to sign-up: https://campscui.active.com/orgs/GreaterWestchesterYouthOrchestraAssociation?regnow=camps-regnow#/selectSessions/2665512/filter/session=43445613

GWYOA Winter Concert - Sunday, December 15, 2019 (snow date Dec. 16), Westchester Community College’s, Hankin Academic Arts Building. Recorded concert, ES musicians need to arrive at 12:30 PM at regular Rehearsal Room for 1:00 PM performance. Tickets: $15 suggested donation at the door. Seating is general admission.

Elementary Strings Spring Tour - Friday, April 24, 2020. The multiple venue, daylong tours offer students the opportunity to polish their performances for upcoming concerts. Bus to / from WCC is provided. Board bus: 8:00 AM to 4:00 PM.

Note that the Up-County NYSSMA Solo/Ensemble Festival will be Friday afternoon and evening, and Saturday, April 25. If you plan on participating in that NYSSMA Festival, please request Saturday, April 25. Our tour will last a full day, and our musicians will need to be rested.

Spring Gala Concert - Sunday, April 26, 2020 at David Geffen Hall, Lincoln Center, NYC. Tickets are available for purchase through Lincoln Center’s box office a few weeks before the concert. Seating is general admission, although you may be asked to choose seats when purchasing tickets. Student BUS transportation from WCC is provided - and is REQUIRED. Report to WCC parking lot #4 for bus to Lincoln Center at 9:50 AM. Transportation back to WCC from Lincoln Center is NOT provided.

Concert Attire:

Concert attire, as specified below, is required at all performances.

Black or navy pants, black socks and shoes, white shirt with conservative, straight tie, and black jacket. No athletic shoes/sneakers. Shirt must be tucked inside pants.


All white blouse, black shoes, black skirt or concert trousers (knee length or longer).

General Information

Sectional Rehearsals:

1) in Fall - Sunday, October 20, 2019: Click here to sign-up: https://campscui.active.com/orgs/GreaterWestchesterYouthOrchestraAssociation?regnow=camps-regnow#/selectSessions/2665412/filter/session=43458704

1) in Spring - Sunday, February 9, 2020 (snow date Mar. 1)

Attendance and Behavior:

As per the Musicians' Contract, item #1 states: “Attendance at all rehearsals and performances is mandatory. Inappropriate behavior, excessive tardiness and absences (excused or not) jeopardizes the orchestra’s ability to perform and will necessitate a review by the conductor with the Board of Directors. More than two (2) absences per semester will be considered excessive and may constitute grounds for dismissal.” Cell phones and electronics must be silenced and out of sight during rehearsals.

Parent Volunteers:

Parents will be given a list of volunteer dates at the first rehearsal for: assisting the conductor with setting up the rehearsal room before rehearsal, monitoring behavior during rehearsal, and restoring room to original setup and condition after the rehearsal. Parents will be asked to volunteer once or twice per season, if you have a conflict on an assigned date, you may swap dates with another parent. Please arrive by 6:10 pm on your assigned date.

Westchester Elementary Strings Contact Information:

Conductor: Bernard Klinger: bernard.klinger@gwyoa.org

Parent Liaisons: Mrs. Grace Baccay: grace.baccay@gwyoa.org / Mrs. Iris Wong: iris.wong@gwyoa.org


2019 Elementary Strings Sectional Rehearsals

Sunday, October 20, 2019

Click here to sign-up: https://campscui.active.com/orgs/GreaterWestchesterYouthOrchestraAssociation?regnow=camps-regnow#/selectSessions/2665412/filter/session=43458704

The orchestra is divided into its respective sections with each section working on their own music with the conductor or a teacher.

​Here are the rooms and the times for each section:

1:15 pm – 2:30 pm

Cellos & Basses meet in room 116

Violas & 3rd Violins meet in room 104

2:45 pm – 4:00 pm

1st Violins meet in room 116

2nd Violins meet in room 104

​Parents are welcome to bring in snacks and drinks for the students to enjoy at the end of their session.

BRING: Music stands, all your music, and instrument & bow are required.

Sectionals are an important part of concert preparation. Attendance is strongly encouraged.

We also need volunteers to help set up and breakdown. Please let Iris or Grace know if you can help.

As always, THANK YOU ! Without you parents, there would be no orchestra.

Elementary Strings Fall Concert Tour

Thursday, December 12, 2019 (Snow Dec. 13)

Dear Parent Chaperones,

If you will be leaving your car at WCC and riding the bus or carpooling, you MUST park in Lot #5 and print and place this permit inside your windshield: WCC Parking Lot 5 Parking Permit

6:35 AM—Board Bus at WCC, parking lot #4 (75 Grasslands Road, Valhalla)

6:55 AMDepart for Murray Ave School (250 Murray Ave, Larchmont 914-220-3700)

7:40 AMArrive, Murray Avenue School

8:00 AM to 8:45 AM—Performance at Murray Ave School (Larchmont/Mamaroneck)

9:10 AMDepart for Quaker Ridge E.S. (125 Weaver Street, Scarsdale, 914-721-2780)

9:30 AMArrive, Quaker Ridge ES, Scarsdale

10:00 AM to 10:35 AM—Performance at Quaker Ridge Elementary School (Scarsdale)

10:55Depart for Racanelli’s Pizza and Brew (85 Knollwood Rd., Greenburgh, 914-946-5211)

11:30 to 12:30 PM—LUNCH, Racanelli’s

12:40 PMDepart for Seeley Place ES (51 Seeley Place, Edgemont, 914-472-8040)

1:10 PMArrive, Seeley Place Elementary School, Edgemont

1:30 PM to 2:15 PM—Performance at Seeley Place Elementary School (Edgemont)

2:40 PMDepart for The Ambassador of Scarsdale (9 Saxon Wood Rd, WP, 914-428-3782)

3:00 PMArrive at The Ambassador of Scarsdale

3:15 to 3:45 PM—Performance at The Ambassador of Scarsdale (White Plains)

4:00 PMDepart for Westchester Community College

4:10 PM—Parent Pick-up, Parking Lot #4, Westchester Community College

  • Sick? Sick? Contact Bernard Klinger: bernard.klinger@gwyoa.org or Parent Liaisons - Grace Baccay: grace.baccay@gwyoa.org / Iris Wong: iris.wong@gwyoa.org
  • Meeting us at 1st stop: Let us know via tour registration, so we don’t hold up the bus, waiting.
  • All students can be picked up at the end of the tour at WCC.


  2. Instrument, bow, extra strings, shoulder pad

Put your NAME on ALL your Belongings

If your musician brings a snack, kindly consider making it nut-free.

DRESS CODE: Wear your Concert Dress as listed below.

Printable Itinerary PDF:


GWYOA Winter Concert

Sunday, December 15, 2019 (Snow: Dec 16), 1:30 PM

VENUE: Westchester Community College's, Hankin Academic Arts Building Auditorium (map).

PARKING: The nearest parking lot to the venue is Lot #4 (same as rehearsals), but you must climb a hill to get to the Auditorium entrance, which may be difficult for some of our grandparents. Please see the overhead map and instructions for Handicap drop off route. Musicians and Guests proceed up the hill towards the regular rehearsal room, Musicians (and Guests that need to use the elevator) head left to the sign for the GREEN ROOM building side entrance, Guests continue up the hill to Auditorium entrance.

TICKETS: $15 suggested donation at the door. Seating is general admission.

PROGRAM*: Elementary Strings - 1:30 PM, Junior Strings - 2:15 PM, Youth Symphony - 3:15 PM (* Anticipated starting time, performances will NOT begin earlier. )

DRESS CODE: Concert Attire is required (see below)



2. Instrument, bow, extra strings, shoulder pad


1:00 PM — Arrive at regular Rehearsal Room

1:15 PM — Proceed upstairs to stage

1:30 PM — Performance begins

MUSICIANS this is a recorded concert, make sure your music, stands, and chairs are organized and ready for the entire concert. Absolutely no talking, plucking, etc.

After their performance, ES members will exit the stage and proceed back to their Rehearsal Room to pack up and gather their belongings. PARENTS please make sure your child knows WHERE TO MEET YOU, as last year a few tears were shed with students not knowing where their parents were.