Parent/Guardian Information

Communication

Our primary communication with you during the season will be through email. Please make sure you have registered under your primary email address and check to make sure email communication from gwyoa.org and Active Network are not being directed to your Junk or Spam folder. Click for Active Online Account portal

Location

Rehearsals and the Winter Concert are located at Westchester Community College's Hankin Academic Arts Building: 75 Grasslands Rd, Valhalla, NY 10595, parking lot #4. Please see Contact Info for street and WCC Campus maps.

  • Westchester Elementary Strings musicians rehearse on the bottom floor in room 116
  • Westchester Junior Strings musicians rehearse on the bottom floor in room 104
  • Westchester Youth Symphony musicians rehearse on the second floor stage. Enter bottom floor from same location as ES and JS, go up staircase one floor. Elevator is down the hallway for large instruments, or follow handicap drop off instructions.

Drop off, Pick up, and Parking Directions

WCC students need to get to classes and have priority for all parking areas, please be considerate of their parking needs. Please respect and obey WCC Security personnel.

The directions below are for the safety of our children, consistently ignoring directions may result in expulsion from their orchestra.

Rehearsal Drop Off

Follow the BLUE traffic Flow Direction and use ONLY the designated GREEN Drop off Areas. Have your child use the cross walk through the parking lot. After dropping off your child, proceed to the Back Lot to park. You may park in Lot #4 when WCC classes are not in session or after 8:00 pm.

Rehearsal Pick Up

Please Pick up your child ONLY in the designated GREEN Pick up areas. Elementary Strings parents/guardians must meet their child in the hallway outside their rehearsal room, bottom floor of Hankin Academic Arts Building. Junior Strings and Youth Symphony musicians may meet parent/guardians in the parking lot, please arrange a meeting point in the GREEN areas.

What to Expect at Rehearsals

Westchester Elementary Strings

Rehearsal Time: 6:45 PM - 8:20 PM, on the Ground Floor. Please arrive by 6:30 PM for time to unpack and tune instruments.

What to bring to EVERY rehearsal: filled water bottle (no sugary drinks, no GUM), folding music stand, music folder (supplied) containing ALL the music, sharpened pencil, cellos and bassists rock stops.

On the first day of rehearsal, the conductor will dismiss the musicians 15 minutes early in order to speak with parents and guardians about the upcoming season. Parents/guardians are asked to help setup and put away chairs, tables, etc., before and after rehearsals, a schedule will be distributed at the first rehearsal. You are welcome to "swap dates" with another parent if you have a conflict on your assigned date, please make the arrangements and then let the conductor know.

The conductor sets up the Elementary Strings orchestra so that all areas of the sections are strong, thus stronger players are intermixed with weaker players. Please respect and do not question this arrangement, as it is critical to the advancement of the orchestra as a whole. You will understand this placement as the orchestra progresses and tours and concerts are performed.

Parents/guardians are welcome to stay during rehearsals, you may sit inside the rehearsal room. Please remember to silence all electronic devices, you may be asked to wait outside if the conductor feels you are a distraction. You may also sit in the hallway outside the rehearsal room, GWYOA folding chairs are available in the Elementary Strings closet, please make sure they are returned as soon as the rehearsal ends.

Parents/guardians must meet their child in the hallway outside the rehearsal room at the conclusion of rehearsals. If your child has a sibling or is carpooling with a musician in Junior Strings or Youth Symphony, you must meet your child at 8:20 pm and have them wait with you. The conductor, parent liaisons, and assigned parent helpers need to properly reorganize the rehearsal room and can not be responsible for watching your child.

Westchester Junior Strings

Rehearsal Time: 6:45 PM - 8:30 PM, on the Ground Floor. Please arrive by 6:30 PM for time to unpack and tune instruments.

What to bring to EVERY rehearsal: filled water bottle (no sugary drinks), music stand, sheet music, folder, sharpened pencil, and mute. Cellos and bassists bring rock stops.

Parents/guardians are not able to sit inside the JS rehearsal room, but may sit in the hallway outside the rehearsal room.

Westchester Youth Symphony

Rehearsal Time: 7:00 PM - 9:00 PM, rehearsals are on the second floor stage of the auditorium. Please arrive by 6:45 PM for time to unpack and tune instruments.

What to bring to EVERY rehearsal: folding music stand, music folder and sharpened pencil. Cellos/bassists bring rock stops. You may bring a water bottle, however food and drink are otherwise not permitted in the rehearsal area. Members should put away chairs and music stands, and return music folders at the end of rehearsal.

Parents/guardians are welcome to stay during rehearsals, you may sit in the audience seating. Enter through the third floor doors at the back of the theatre. Please remember to silence all electronic devices, you may be asked to wait outside if the conductor feels you are a distraction.